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City Clerk's Office

P.O. Box 447
Albany, GA 31702
Tel  (229) 431-2161
Fax  (229) 878-3198

Responsibilities

The City Clerk provides administrative support to the Mayor and Board of City Commissioners.  All city appointed boards and commission member lists are maintained by the City Clerk.

Agenda preparation and recording of meeting minutes are the primary duties of the City Clerk. The City Clerk is also responsible for some legal notices, and is charged with the management of the City Code.  The Clerk's Office works closely with the City Manager in preparing the agenda for Commission meetings and serves as a liaison with city department heads in preparing the agenda.  The Clerk also serves as a source of information in response to many varied questions from the public, both at the counter and over the telephone

Ordinances and resolutions adopted by the Board of Commissioners including contracts, agreements, deeds, cemetery records, etc. are a function of the Clerk's Office.  The City Clerk is also responsible for processing incoming telephone calls and distributing mail as well as the travel arrangements for the Mayor and Board of City Commissioners.

In 2005, the City Clerk started the process of implementing an electronic agenda for City Commission meetings.  This system will be used to distribute paperless agendas to City Commissioners and administrative support staff.  The agenda is also available to the public via the City's Web Site.

The City Clerk is also responsible for the filing of campaign contribution and financial disclosure forms of the Mayor and Commissioners seeking re-election and/or new elections.

The Clerk and Asst. City Clerk are members of the Georgia Municipal Clerk’s association, International Institute of Municipal Clerks and the Georgia Municipal Association.  To maintain state certification, the City Clerk is required to take supplemental training on a regular basis.

Agendas and Minutes

Click here for the archive of City Commission agendas, minutes, and notices.
View online access the City of Albany code of ordinances.

Citizens are encouraged to share their concerns and ideas with the Mayor and Board of Commissioners. To address the Commission during a work session or business meeting, click here for a Speaker's Appearance Form